|Weekly News Digest
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'A New Copyright Office Warehouse
' by Paul Capel
Paul Capel, supervisory records management section head at the Library of Congress (LC), contributed a guest post for the LC’s Copyright blog. He writes:
The United States Copyright Office holds the most comprehensive collection of copyright records in the world. The Office has over 200,000 boxes of deposit copies spread among three storage facilities in Landover, Maryland; a contracted space in Pennsylvania; and the National Archives and Records Administration (NARA) facility in Massachusetts. Even with these three warehouses, that’s not enough space. Each day, the Office receives new deposits, and despite the increase in electronic deposits, our physical deposits continue to grow year after year. …
This October, the Office will be opening a new 40,000 square foot warehouse that has been in discussion for over twenty-five years. We will be moving our deposits out of facilities that are more than forty years old to centrally locate them in a new state-of-the-art facility. This is a huge undertaking, and we are aiming to move 88,000 boxes from Landover in under 45 days. The new space is environmentally controlled and meets preservation requirements for the storage of federal records. Even more importantly, the new facility will allow the Office to maintain control over all our records in a single location, which will improve our retrieval times and will enable us to serve our stakeholders better.
This new facility is a great start, but we have an even bigger vision for our deposits. To truly inventory and track our deposits, the Office is investigating a warehouse management system that will help staff inventory, track, locate, and manage all the items in our warehouse. This type of system will help the Office enhance the availability and accessibility of materials, decreasing manual processing, and allowing for real-time tracking of deposits at any given time. It will also let us know who has them and when their period of retention ends. … This is a huge step forward in the Office’s modernization efforts, and could not have been accomplished without the support of teams across the Office and the Library.
For more information, read the blog post.
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